Addressing Discrimination & Harassment Complaints: Letter Examples & Templates
Letter #1: Immediate Investigation into Sexual Harassment Complaint
We have received your complaint alleging sexual harassment by one of our employees. We take these allegations very seriously and have initiated an immediate investigation. We are committed to providing a safe and respectful workplace for all and will not tolerate any form of harassment. You will be informed of the investigation's outcome within 20 working days.
Letter #2: Investigation into Supervisor Harassment Complaint
I have received your complaint regarding alleged harassment by your supervisor, [Supervisor Name]. We are taking this matter seriously and will conduct a thorough investigation according to company policy. To ensure your comfort, you will be temporarily reassigned to a new department during the investigation. Please report to my office tomorrow morning for further details.
Letter #3: Investigation into Age Discrimination Complaint
Your complaint regarding alleged age discrimination by the shift manager is concerning. We are committed to a discrimination-free workplace and will investigate this matter thoroughly. We will interview relevant parties and consult with our legal department. You will be informed of the results within two weeks.
Letter #4: Acknowledgement of Sexual Harassment Complaint and Investigation
We have received your complaint of sexual harassment and forwarded it to our human resources department for immediate investigation. You will be notified of the outcome within 20 days, as per company policy. We are committed to maintaining a safe and respectful work environment and will address this matter promptly.
Letter #5: Acknowledgement of Discrimination Complaint and Next Steps
We acknowledge receipt of your complaint regarding discrimination. This matter is a top priority for us, and we have initiated a thorough investigation. We will keep you informed of the progress and ensure appropriate actions are taken to address the situation.
Letter #6: Investigation into Workplace Harassment Allegations
Your complaint of workplace harassment has been received and is being taken seriously. We will conduct a comprehensive investigation, interview relevant parties, and gather evidence. We will ensure a fair and impartial process and keep you informed of the findings.
Letter #7: Addressing Concerns of Retaliation Following Complaint
We understand your concerns about potential retaliation after filing your complaint. Rest assured, we have a strict anti-retaliation policy in place and will take all necessary measures to protect you from any adverse actions.
Letter #8: Investigation into Hostile Work Environment Claim
We are committed to providing a positive and inclusive work environment for all employees. We take your claim of a hostile work environment seriously and will investigate thoroughly to ensure a safe and respectful workplace.
Letter #9: Request for Additional Information Regarding Discrimination Complaint
To ensure a thorough investigation of your discrimination complaint, we kindly request additional details about the incident(s). Please provide any relevant information, such as dates, times, witnesses, and specific details of the alleged discrimination.
Letter #10: Addressing Concerns about Unfair Treatment
We received your complaint about unfair treatment in the workplace. We value fairness and equality for all employees and will investigate your concerns promptly. Please provide any relevant details or documentation to assist us in this process.
Letter #11: Acknowledgement of Your Discrimination Complaint
We have received your complaint regarding [Alleged Incident]. We take all allegations of discrimination very seriously and are committed to providing a safe and respectful workplace for all employees. We will be conducting a thorough investigation into this matter and will keep you informed of our progress.
Letter #12: Response to Your Harassment Complaint
Thank you for bringing your concerns about [Alleged Incident] to our attention. We understand that this is a sensitive matter and we want to assure you that we are committed to maintaining a workplace free from harassment of any kind. We have initiated an investigation into your complaint and will take appropriate action based on our findings.
Letter #13: Regarding Your Recent Complaint
We want to acknowledge receipt of your complaint detailing [Alleged Incident]. We value your feedback and take allegations of discrimination and harassment very seriously. Our HR team will be conducting a confidential and impartial investigation into this matter. We will keep you updated on the progress and ensure a timely resolution.
Expert Tips
- Acknowledge the complaint promptly and professionally.
- Assure the complainant that their concerns are taken seriously.
- State clearly that an investigation will be conducted.
- Mention the company's commitment to a safe and respectful workplace.
- Offer support or temporary measures to protect the complainant during the investigation, if applicable.
- Communicate the expected timeline for the investigation and resolution.
- Refrain from making any judgments or conclusions before the investigation is complete.
Write Unique and Personalized Letters: A Step-by-Step Guide
Follow these simple steps to write your own response letter effectively:
Sample Sentences
- Your recent charges of discrimination are disturbing.
- I have received your letter dated June 1, and my office has started investigating your charges of sexual harassment.
- This office is presently processing your discrimination charge.
- We have received and are in the process of reviewing your complaint about sexual harassment.
- I have received the discrimination complaint you made regarding the floor supervisor, Mr. John Doe.
- We have received your letter complaining about sexual harassment. Please be assured that we will carefully and thoroughly investigate this matter.
- I want to assure you that we are reviewing the complaint you filed concerning racial discrimination, and that we will carefully investigate it.
Key Phrases
- take any charge of sexual harassment seriously
- any racial discrimination complaint is
- assure you that the complaint you filed recently will
- this office is processing
- dealt with in the most fair and equitable way possible
- have received and reviewed the charge of discrimination
- have received and am in the process of reviewing your charges
- are currently investigating
- office has started investigating your charges
- received your letter dated
- received your racial discrimination complaint
- recent discrimination charges are disturbing
- regarding your supervisor
- rest assured that we are taking the necessary steps
- have received the sexual harassment complaint
- thoroughly investigate this matter
- want to assure you that the complaint you recently filed
- will thoroughly investigate this matter
Sample Sentences
- An investigation into the allegations will start with a meeting of the Fair Employment Practices Team tomorrow. You can expect to be interviewed as part of this inquiry. You will be notified of their findings within 30 days.
- We are following the steps outlined in your Employee Handbook. To avoid the possibility of reprisals against you, we are reassigning you to the bakery for 45 days until we complete the investigation.
- We will carefully investigate your allegations, which, if verified, will result in swift action against the guilty parties.
- This office will investigate the charges you have made. We will interview both you and your supervisor, and any other employees who may have witnessed inappropriate behavior. Also, we will be happy to answer any questions you may have and expect to inform you of the results of this investigation no later than August 31.
- Your Employee Handbook outlines the remaining steps in the investigation (pages 29-30). You can expect to know the results within 30 days.
- Our investigation of these charges will take about 28 days, after which we will notify you of the results.
- An impartial panel will investigate the charges, and you can expect to be notified of their decision within 30 days.
Key Phrases
- after an impartial panel thoroughly investigated the charges
- will thoroughly investigate all allegations
- as per company policy
- at which time you will be notified of the decision
- reassigned to the pathology laboratory
- can expect to know the results of this process no later than
- decision of this committee is final and binding on both parties
- Employee Handbook outlines the steps to be followed
- have questions in the interim
- if corroborated will result in
- investigation into the allegations began
- make a decision about the charges
- might result from filing such charges
- next meeting is scheduled for
- no more than 60 days from the date of the initial complaint
- other employees who may have witnessed inappropriate actions
- outlines the steps to be taken next
- pending the outcome of these investigations
- render its decision regarding your complaint
- results of that investigation should be available within
- should hear something in the way of findings no later than
- should alleviate any concerns
- thorough investigation of this matter will take approximately
- will notify you of the findings within
- will be rendered in a hearing to be held
- will evaluate the complaint and all pertinent testimony
Sample Sentences
- We value all our employees and are determined to treat them all fairly. There is no room at Doe's for any discrimination on the grounds of race or sex.
- We will do everything we can to resolve this situation. We take charges of harassment very seriously and act on them swiftly.
- Rest assured that we will not tolerate violations of our fair practices code.
- We are committed to nondiscriminatory hiring and promotion policies, and will not condone any practice that violates these principles.
- We will not tolerate harassment at Doe's and we will deal harshly with offenders.
- If these allegations of discrimination are substantiated, we will deal with them quickly and fairly.
- Know that we take your charges seriously and intend to resolve this matter as swiftly and equitably as possible.
- We are sure you share our desire to resolve this situation as quickly as possible, and we will do whatever it takes to get to the bottom of the matter.
Key Phrases
- agency prides itself on its commitment to
- can be certain that
- company values all its employees
- does not condone any practice which violates these principles
- does not tolerate racial or ethnic discrimination
- equal hiring and promotional practices
- harassment under any circumstance is serious
- if racial discrimination practices can be substantiated
- including criminal prosecution, if it is warranted
- make every effort necessary to eliminate these practices
- makes no decisions based on matters of sex or race
- neither condones nor tolerates violations of its work code
- rest assured that this company will
- share our desire to resolve this matter as quickly as possible
- something our organization can ill afford and will not tolerate
- such allegations, if substantiated, will result in
- thank you for bringing this situation to my attention
- will deal swiftly with violations
- want to resolve the matter as expeditiously as possible
- whatever steps are necessary to rectify the problem
- when charges such as yours are brought
- will do whatever is necessary to get to the bottom of this
- will uphold the fair practices doctrine of the company
- will deal harshly with the offender
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